Get the numbers
Consultant number, client number, the start of your fiscal year and the accounts to book on, among them one collective account each for customers and suppliers.
DATEV · Booking batch · Documents
The month for your tax office. In one file.
docket packs a period's invoices and external costs into one ZIP: the documents, a list of them and, if you want it, the booking batch in DATEV format that your tax office reads into DATEV. Nobody types an invoice a second time.
No card, no sales call. The export is included in the price.
What your tax office gets.
One ZIP per period
Documents, list, booking batch.
You pick the month, the quarter or the year, and docket collects what was issued and checked in it. The figures are the documents' own: what the invoice says is what the list and the batch say.
- Every invoice as it went out: the PDF, German invoices as ZUGFeRD with the XRechnung beside it
- Cancelled invoices and their cancellation invoices, because both are booked
- Every checked supplier invoice as the file your supplier sent
- A list as CSV: number, date, customer or supplier, net, tax and gross per VAT rate, due date
- The booking batch in DATEV format (EXTF), one line per document and VAT rate
Set up once. One click a month after that.
Without the booking batch the export needs no setup: documents and list are there right away. For the batch you ask your tax office for a few numbers.
Enter them
Switch the booking batch on under Integrations and set the accounts. docket fills in the standard accounts of SKR03 or SKR04 at the push of a button; your tax office names the two collective accounts.
Export
Pick the period, export, send the ZIP to your tax office. docket remembers which documents already went out.
What your tax office wants to know.
01
docket assigns no accounts. It puts yours in.
You set one revenue account per VAT rate and per kind of invoice without German VAT, such as reverse charge or third country, plus an expense account for external costs. docket books every invoice gross on the account of how it is taxed and decides nothing per line.
Side noteThe batch isn't locked. The tax office checks it and rebooks what it wants differently.
02
SKR03, SKR04 or your tax office's accounts.
The standard accounts of both charts are on file, for example 8400 and 4400 for revenue at 19 %. If your tax office keeps other accounts or longer account numbers, you enter theirs: four to eight digits, as DATEV takes them, the collective accounts with one digit more.
Side noteTaxed revenue belongs on automatic accounts. They carry their VAT themselves.
03
Collective accounts, and own accounts where you need them.
Customers and suppliers run through one collective account each. You don't set up a creditor account for every photographer and every printer, and the booking text still says whose document it is. If your tax office keeps debtor or creditor numbers, you enter them on the customer or supplier.
Side noteThe document number is in Belegfeld 1, the invoice's due date in Belegfeld 2.
04
Input tax with its key, without guessing.
docket books external costs with the tax key of their rate, 19 % or 7 %. Where you couldn't deduct the VAT, as a small business for instance, the document goes gross and without a key into the expense.
Side noteInvoices from suppliers abroad without VAT (reverse charge) are booked on an account of their own that you set for them.
05
No document twice, none silently gone.
Export a period again and the list marks what an earlier export already held. If an account is missing for a document, it stays out of the batch and the list says so.
Side noteExternal costs of last month checked late? Export the period again; the new ones are unmarked in the list.
06
Advance payments, payments, cost centres: what isn't in it.
docket books an advance-payment invoice like any invoice, on the revenue account of how it is taxed, not on advance payments received; the final invoice goes into the batch with its remaining amount. Incoming payments and cost centres aren't exported.
Side noteIf your tax office books advance payments differently, the list tells it the kind of invoice.
07
A fiscal year that isn't the calendar year.
You tell docket the month your fiscal year starts. A period across that line makes two batches, one per fiscal year, because DATEV asks for it.
Side noteEach batch's header names consultant, client, fiscal year and period.
08
Your tax office fetches the export itself.
You invite your tax office with its e-mail address. It signs in by link, picks the period and downloads the ZIP, without a docket account and without a seat you pay for. It sees the export and nothing else.
Side noteEvery download shows in your list of exports. You revoke the access with one click.
Short questions, short answers.
Is this a DATEV interface?
It is a file export in DATEV format (EXTF), the format DATEV Kanzlei-Rechnungswesen reads as a booking batch. docket sends nothing to DATEV itself: you hand the ZIP to your tax office, and they read the batch in. Nothing has to be ordered or enabled at DATEV for it.
Do we have to set accounts?
No. Without accounts the export holds the documents and their list, and the tax office books them itself. You switch the booking batch on when your tax office wants it.
Which documents go into the export?
Every invoice issued in the period, cancellation invoices included, and every external cost with the status "Ok" or "Processed". Drafts and external costs still to clarify stay out. The document date counts.
Do the document files go into DATEV too?
Not in the booking batch: the DATEV format carries bookings, not files. The PDFs sit beside it in the ZIP, named by document number, and the tax office files them its own way.
What about Austria and Switzerland?
Workspaces in Austria and Switzerland get the documents and the list. The booking batch in DATEV format is for workspaces in Germany.
Can our tax office download the export itself?
Yes. An admin invites it with its e-mail address, and it signs in at an address of its own by e-mail link. It needs no docket account, costs no seat and sees only the export. You can revoke the access at any time.
Who may export, and what does it cost?
Admins, because the export holds every invoice of the workspace. It costs nothing extra. All prices on the pricing page.
Month end. One ZIP to your tax office.
Try it free for 14 daysNo card. All the details: the export in the help. Questions first? info@docket.rocks.
